Meeting Minutes

Zefer Foundation Meeting Minutes: February 3, 2018

Opening

The regular meeting of the Zefer Foundation was called to order at 10:06am on February 3, 2017 at Breaking Grounds Coffee & Cafe

Meeting Facilitator

Brandi Fishman

Board of Trustees Present:

  • Brandi Fishman
  • Craig Fishman
  • Temma Fishman
  • Arnold Fishman
  • Eileen Conrad-Folks (via Phone)
  • Donna Buono
  • Adell Valasek
  • Adrienne Arena
  • Erin Bertoli
  • Jen Bergman
  • Oleysa Popp
  • John Crawford
  • Elizabeth Parker
  • Kelly Fletcher (via Phone)
  • Katrina Flade (excused)
  • Jeff Barnett (excused)

Meeting Minutes

Motion to approve by Brandi Fishman, 2nd by Craig Fishman and Adrienne Arena

Old Business

  • CO- we have temp CO. Inspector coming Monday to inspect handicapped ramp for permanent CO
  • OT Interns- Share time with school and Breaking Grounds

New Business

  • 5 year plan-Expand development and sustainable funding through grants.

Fundraiser

  • Looking at a mid-October Gala, Anniversary of Breaking Grounds OpeningBeth to look into facilities
    Donna to check with Sensational Host about catering- Looking for buffet and open bar.
    Philadelphia Soul Game- May 19th at 7pm Includes food, beer, wine and soda Tickets-$75.00, get from Matt Dennion or Brandi. Kelly to see if we can get a kids ticket price with no alcohol included.

Spring Construction Plan

  • Put outside patio poss. 15×30 to include waitress service
  • Re do brick walkway- possibly sell bricks to offset the cost.
  • Add Paninis to the menu. Meet with Old World Bakery about bread
  • Purchase a Wheelchair accessible outdoor table that needs to be bolted down

New Business Ventures for Zefer

  • Create a headhunting/Consulting firm to place adults with DD into other work places
  • John Crawford to research name ideas
  • Will have another meeting in about a month to discuss more
  • Jen Bergman to create a garden on property- hoping to grow tomatoes and basil for paninis

Spring/Summer events at Breaking Grounds

  • Easter Egg Hunt at Mill Run- looking for volunteers to help Mill Run Committee
  • Earth Day- looking to possibly have a plant for Earth day
  • Autism-Light it up Blue. Look into selling blue Breaking grounds tee shirts for Autism month.
  • Adrienne to get a date for the Lower Forge Brewery fundraiser

Meeting adjourned Meeting adjourned 10:53 2/3/2018

Zefer Foundation Meeting Minutes: July 8, 2017

Opening

The regular meeting of the Zefer Foundation was called to order at 10:20 on May 6, 2017 in 12 White Birch Rd Medford, NJ.

Meeting Facilitator

Brandi Fishman

Board of Trustees Present:

  • Brandi Fishman
  • Craig Fishman
  • Temma Fishman
  • Eileen Conrad-Folks (via Facetime)
  • Lonnie Folks (via Facetime)
  • Donna Buono
  • Adell Valasek
  • Katrina Flade
  • Oleysa Popp
  • John Crawford
  • Elizabeth Parker (excused)

Old Business

Kick-Off Event- Kite Flying Event cancelled to focus on opening of coffee shop

A motion was made by Temma Fishman and 2nd by Adell Valasek to approve the minutes from the last meeting

New Business

Breaking Grounds

  • Lease signed- Rent $500.00/month plus $35.00 dues for landscaping and snow removal
  • Brandi signed contract with Zefer Foundation stating she is able to make decisions regarding coffee shop.
  • Attorney wrote a brief- coffee shop may make money
  • Breaking Grounds Hours (tentative)
    6am-4pm Mon, Tues, Wed    6am-6pm Thur and Fri   Need 2 people
    Sat 6am-6pm Need 2 people
    Sun 7am-4pm 1 personHours/Volunteers
    -Katrina Wed 3:20-6
    -Adrienne Thur 3:20-6
    -Beth Mon and Tues 3:20-4
    -Jen Fri 3-6
  • Mon-Fri open (5:30-6:30)  Brandi in at 8am
  • Need RBT on weekends- will pay more for RBT
  • Opening 2-3rd week in October
  • Katrina to supply OT interns- their schedule can be flexible
    Interns M-F as of now, will discuss expanding with the University
    Will Contact Jim Brand for students CBI
  • Brandi, Kelly and Katrina will meet with Jim to secure student employees
  • CBI student Mon-Fri- 2 students
  • Use Ipad for payment- start with square then get cash register
  • Plan to pay volunteers after a few months
  • Went over blueprints, security cameras will be in every room and linked to App that trustees can access
  • Outdoor furniture- will be metal and nothing left outside at night

Witches Ball

  • October 7th
  • Need 6 Volunteers
  • Give away hot Chocolate/coffee and popcorn
  • Offer a “returning customer “card to be given out at event

Treasurer Report

  • Amount in account $8000.00
  • Transferred $2000.00 to Breaking Ground

Fundraising Calendar

  • July- Meeting
  • August- Brandi Fishman
  • September- Eileen Conran-Folks

2017 Meeting Schedule (Remaining)

  • August- No meeting
  • September- September 9, 2017 10am
  • Meeting adjourned July 8, 2017 at 11:40am

Zefer Foundation Meeting Minutes: May 6, 2017

Opening

The regular meeting of the Zefer Foundation was called to order at 10:20 on May 6, 2017 in 12 White Birch Rd Medford, NJ.

Meeting Facilitator

Brandi Fishman

Board of Trustees Present:

  • Brandi Fishman
  • Craig Fishman
  • Temma Fishman
  • Eileen Conrad-Folks (via Facetime)
  • Lonnie Folks (via Facetime)
  • Donna Buono
  • Adell Valasek
  • Oleysa Popp
  • John Crawford

Old Business

A motion was made by Eileen Conrad-Folks and 2nd by Temma Fishman to approve the minutes from the last meeting

Kick-Off Event- Kite Flying

  • Date September 30th
  • Permit application to be submitted
  • Will seek sponsorships and possibly “buy a kite” fundraiser for $10.00/ kite

 Mill Street Coop

  • Property 14 White St
  • Needs renovations to make ADA compliant
  • June 7 Beth Parker will meet with Coop committee to be “Juried in”
  • $500.00 deposit given total rent $1000.00/month

Blue Jean Jamboree

  • June 7, 2017 Lucien’s Manor Berlin, NJ 6:30pm-10:30pm
  • 150 Tickets Evenbrite set up to purchase tickets

Dine to Donate

  • PJ Whelihans Medford, NJ
  • Burger 21 Voorhees, NJ

New Business

Mill Street Project

  • Called Eye Candy Café
  • Discussed other options for name
  • “Breaking Grounds Café” was decided upon???
  • Eileen Conran-Folks is looking into a Grant writing workshop for a date in June  (TBD)

Treasurer Report

  • Profit from Lower Forge Brewery Event – $1130.00
  • Paid out $503.00 To General liability insurance 4/27/2017
    $500.00 deposit Luciens for Blue Jean Jamboree June 7, 2017
    $500.00 – Regan Young – Mill St Coop
    Balance- $3881.00
  • A “gofundme.com” account is set up for donations

Fundraising Calendar

  • July- Meeting
  • August- Brandi Fishman
  • September- Eileen Conran-Folks

2017 Meeting Schedule (Remaining)

  • July 8, 2017 10am
  • August- No meeting
  • September- September 9, 2017 10am

Meeting adjourned May 6, 2017 at 11:15 am

 

Zefer Foundation Meeting Minutes: March 11, 2017

Opening

The regular meeting of the Zefer Foundation was called to order at 11:07am on March 11, 2017 in 12 White Birch Rd Medford, NJ.

Meeting Facilitator

Brandi Fishman

Board of Trustees Present:

  • Brandi Fishman
  • Craig Fishman
  • Temma Fishman
  • Jen Bergamn (Via Facetime)
  • Eileen Conrad-Folks
  • Adrienne Arena
  • Donna Buono
  • Kelly Fletcher
  • Katrina Flade
  • Erin Bertoli
  • Loni Folks (excused due to travel)
  • Elizabeth Parker (excused)
  • Jeff Barnett-excused (tax season)

Old Business

Elect Officers for the Zefer Foundation

Committee Corrections:

  • Fundraising- Brandi Fishman
  • Employment- Kelly Fletcher
  • Community Promotions- Danielle and Pete Meosky
  • Volunteers- Adrienne Arena

A motion was made by Temma Fishman and 2nd by Adell Valasek to approve the minutes from the last meeting on June 9, 2016

New Business

Miscellaneous

  • Eileen Conran-Folks put forth a motion to the Officers to explore holding a  “Kick-Off” event. Adele Valasek seconded. Permission granted. Decided it should be held locally, possibly Indian Acres. Date to be determined, but will be in the fall.
  • Danielle Meosky advised that Kohls will give a donation for Zefer Events. Must register on the Kohls website at least 1 month before event. This could be an ongoing opportunity with Kohls. Brandi will take care of registering.
  • Brandi Fishman and Beth Parker to meet with Mill St Co-op in Mt Holly, NJ. Purpose is to discuss possibility of opening a Zefer Foundation business. Will report more on this after meeting with co-op

Treasurer Report

  • Jeff Barnett was unable to attend meeting due to tax season.
  • Brandi Fishman stated that there is $100.00 in the account
  • A “gofundme.com” account was set up for donations

Fundraising Calendar

  • April- Adrienne Arena
  • May- Brandi Fishman
  • June- Donna Buono
  • July- Meeting
  • August- Brandi Fishman
  • September- Eileen Conran-Folks

2017 Meeting Schedule (Remaining)

  • May 6, 2017: 10am
  • July 8, 2017: 10am
  • August: No meeting
  • September 9, 2017: 10am

Zefer Foundation Meeting Minutes: June 6, 2016

Opening

The regular meeting of the Zefer Foundation was called to order at 11:07am on March 11, 2017 in 12 White Birch Rd Medford, NJ.

Meeting Facilitator

Brandi Fishman

Board of Trustees Present:

  • Brandi Fishman
  • Brandi Fishman
  • Craig Fishman
  • Temma Fishman
  • Jen Bergamn (Via Facetime)
  • Eileen Conrad-Folks
  • Adrienne Arena
  • Donna Buono
  • Kelly Fletcher
  • Katrina Flade
  • Erin Bertoli
  • Loni Folks (excused due to travel)
  • Elizabeth Parker (excused)
  • Jeff Barnett-excused (tax season)

Old Business

Elect Officers for the Zefer Foundation

Committee Corrections:

  • Fundraising- Brandi Fishman
  • Employment- Kelly Fletcher
  • Community Promotions- Danielle and Pete Meosky
  • Volunteers- Adrienne Arena

A motion was made by Temma Fishman and 2nd by Adell Valasek to approve the minutes from the last meeting on June 9, 2016

New Business

Miscellaneous

  1. Elect the Officers:
    Brandi Fishman nominated, seconded and approved as President.=
    Adell Valasek nominated, seconded and approved as Vice-President
    Jeff Barnett was nominated, seconded and approved as Treasurer
    Donna Buono was nominated, seconded and approved as Secretary
  2. Grant the Board of Directors the Power to Create Standing Committees:
    Employment
    Recreation
    Public Relations and Special Events
    Volunteers and Recruitment
    Fundraising
  3. Chairperson (nominated, seconded and approved)
    Employment: Kelly Fletcher
    Volunteers and recruitment: Adrienne Arena
    Recreation: Jen Bergman and Eileen Folks
    (Committee will create questionnaire to assess community needs)
    Public Relations and Special Events: Beth Parker
    Fundraising: Danielle and Pete Meosky
  4. GrantsCollect grant information and file for a later date
    Eileen Folks recommended formulating a grant format
    Kick off event
  5. Continue to wait on IRS approval for 501c3 status
  6. Eileen Folks requested Board Approval to explore holding a “kickoff” function to introduce The Zefer Foundation

Fundraising Calendar

  • April- Adrienne Arena
  • May- Brandi Fishman
  • June- Donna Buono
  • July- Meeting
  • August- Brandi Fishman
  • September- Eileen Conran-Folks

2017 Meeting Schedule (Remaining)

  • May 6, 2017: 10am
  • July 8, 2017: 10am
  • August: No meeting
  • September 9, 2017: 10am